Are you our 2025 Caterer?

Full details below.

Rooftop of Virginia CAP is seeking a caterer or business to provide food service to board, policy council, and staff meetings for FY 2026 (July 1, 2025-June 30, 2026). Meals are usually lunch (unless changed with a 30-day notice to caterer or business) and served at the main agency location.

The following should have menus that consider seasonal items:
Example: soup/sandwich for colder months, salads for warmer months.
-Board Meetings: 4th Thursday, bi-monthly beginning in July (ex: 1/23/25), feed 18
-Policy Council Meetings: 3rd Thursday, monthly, feed 10-15

The following should have menus that include buffet type items that can be cost effective:
-Staff Meetings: quarterly, feed 60-70

The caterer or business selected to provide food service to the agency for FY2026 will not only have establish service dates but will receive free marketing on RTOV’s Facebook and Instagram pages as well as their agency website.

Proposals, in no particular format, should be emailed to:
Carleatha Dalton, Accounting & Administrative Generalist, no later than June 23, 2025, at 5:00pm; cdalton@rtov.org.

Notification of selection will be made via phone call by 5:00pm June 25, 2025. A meeting between both parties will be held to discuss a service agreement. First service date would be in July 2025.

The proposal should include sample menus each type of service (board/policy council meeting or staff meeting), an estimation of cost (please include an estimated percentage increase for food costs for the year; cost+_%increase), itemized list of what is included within your service (i.e. delivery, set-up, paper goods, etc.), any other information deemed necessary. It is suggested to provide letters of recommendation, customer testimonies, etc.

A good resource to follow is the GSA per diem rates for our area. You can find that info here: https://www.gsa.gov/…/per…/per-diem-rates-results…

Scoring will be conducted by selected RTOV staff and based upon:
1. Costs
2. Menus
3. Services provided
4. Recommendations, testimonies, etc.

This agency is an equal opportunity provider.